PRIVACY POLICY

The Environmental Management Authority (“EMA”) is committed to respecting your privacy. This Policy shall be subject to the provisions of the Data Protection Act, Chap. 22:04 of the Laws of the Republic of Trinidad and Tobago or any statutory instrument or enactment thereof.

EMA’s website is structured so that, in general, you can visit EMA on the web without identifying yourself or revealing any personal information. Once you choose to provide us with personal information you can be assured that it will only be used to support your customer relationship with the EMA. Personal information means information about an identifiable individual that is recorded in any form including, but not limited to: –

• information relating to the name, race, nationality or ethnic origin, religion, age or marital status of the individual;

• any identification/identifying number, symbol or other particulars designed to identify the individual;

• the address and telephone contact number of the individual;

This statement regarding the privacy of any personally identifiable information you provide online covers five (5) main areas: Awareness, Choice, Accuracy & Access, Security, and Oversight.

Awareness

EMA provides this Privacy Policy, which is to be read together with our Terms of Use, to make you aware of our practices and the choices you can make about the way your information is collected and used. Therefore, in promoting easy access to the Privacy Policy and Terms of Use, we make these available on our homepage and at the bottom of every https://emacp.com page.

What we collect

When you request information or interactive services through this Site, we need to know your name, postal address, e-mail address, telephone number and signature. . In order to tailor our subsequent communications to you and continuously improve our services, we may also ask you to voluntarily provide us with information regarding your personal or professional interests, demographics, experience with our services and contact preferences.

EMA’s website uses “cookies” to help you personalize your online experience. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you. You may accept or decline cookies. If you choose to decline cookies, you may not be able to fully experience the interactive features and services of EMA’s website.

How we use it

EMA uses your information for internal processing purposes, in order to better understand the needs of users and also to provide you with better services. From time to time, we may also use your information to contact you for market research or to provide you with public information we think would be of particular interest. At a minimum, we will always give you the opportunity to opt out of receiving such communication or market research contact.

Who we share it with

EMA will not sell, rent, license or lease access to or use of your personally identifiable information to others. EMA will only share the personal data that you provide online with other EMA entities and/or business partners who are acting on our behalf for the uses described above and will only do so if we have your permission or we are required so to do by law. Such EMA entities and/or business partners are governed by our privacy policy with respect to the use of this data and are bound by the appropriate confidentiality agreements.

Choice

EMA will not use or share the personally identifiable information provided to us online in ways unrelated to the ones described above without first informing you and also offering you a choice. Further to this, EMA will not use or disclose sensitive personal information, such as race, religion, or political affiliations, without your explicit consent.

As previously stated, we will also provide you with the opportunity to let us know if you do not wish to receive unsolicited communications from us and we will do everything that we can to honor such requests.

Accuracy & Access

EMA strives to keep your personally identifiable information accurate.

Links to third party websites on EMA’s website are provided solely as a convenience to you. If you use these links, you will leave this Site. In this regard, EMA does not control nor is responsible for any of these sites, their content or their Privacy Policy. Thus, EMA does not endorse or make any representations about them, or any information, software or other products or materials found there, or any results that may be obtained from using them. If you decide to access any of the third-party websites linked to EMA’s website, you do this entirely at your own risk. If you go to a third-party website from this one, it is recommended that you read the Privacy Policy on that website to find out how your information is handled. It is also advisable that you read the Terms of Use to ensure that you consent to and follow their protocols.

Articles on EMA’s website may include embedded content (e.g. videos, charts, etc.). It is important to note that embedded content from other websites behaves in the exact same way as if the visitor had visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Security

EMA is committed to ensuring the security of your information. In order to prevent unauthorized access or disclosure, maintain data accuracy, and ensure the appropriate use of information, we have put in place appropriate physical, electronic, and administrative procedures to safeguard and secure the information we collect online.

We design, build and run our systems to make sure that your data is as safe as possible at all stages, both while it’s processed and when it’s stored. For example, EMA uses encryption when collecting or transferring sensitive data such as credit card information. All personal data is stored securely in accordance with industry best practices and relevant compliance standards.

If you wish to change or delete any of the personal information you have entered whilst visiting our site or if you have any questions about our Privacy Policy or your Data Protection rights, you may email the Webmaster at https://emacp.com

Terms of Use – Policy and Security Information

The following Terms of Use govern all use of the website https://emacp.com and all content, services and products available at or through the website (taken together, “the Site”) of the Environmental Management Authority (“EMA”). The Site is offered subject to your acceptance, without modification, of all the Terms of Use contained herein and all other operating rules, policies and procedures that may be published from time to time on the Site (taken together, the “Agreement”).

Please read this Agreement carefully before accessing or using the Site. By accessing or using any part of the Site, you agree to become bound by the Terms of Use in this Agreement. If you do not agree to all the Terms of Use in this Agreement, then you may not access the Site or use any services.

Use of Site

EMA authorizes you to view and download the materials at this Site only for your personal, non-commercial use, provided that you retain all copyright and other proprietary notices contained in the original materials on any copies of the materials. You may not modify the materials at this Site in any way or reproduce or publicly display, perform, or distribute or otherwise use them or any part of them for any public or commercial purpose without the written permission of EMA. For the purposes of this Agreement, any use of these materials or any part thereof on any other website or networked computer environment for any purpose is prohibited. The materials at this Site are copyrighted and any unauthorized use of any materials at this Site may violate copyright, trademark, and other laws. If you breach any of part of this Agreement, your authorization to use this Site automatically terminates and you must immediately destroy any downloaded or printed materials.

Use of Software

If you download software from this site inclusive of computer-coded instructions and data (taken together, “Software”), use of the Software is subject to the permission of the Owners of the Software and/or any licence terms in any software licence agreement that may accompany or may be provided with the Software. You may not download or install the Software until you have read and accepted the terms of the software licence agreement.

User Submissions

Other than personally identifiable information, which is covered under EMA’s Privacy Policy (available on our homepage and at the bottom of every https://emacp.com web page), any material, information or other communication a user of the Site transmits or posts to this Site will be considered non-confidential and non-proprietary (taken together as “Communications“). EMA has unlimited rights to such Communications and may use it for any purpose within our legal capacity. EMA and its designees will be free to copy, disclose, distribute, incorporate and otherwise use the Communications and all data, images, sounds, text, and other things embodied therein for any and all commercial or non-commercial purposes. Users are prohibited from posting or transmitting to or from this Site any unlawful, threatening, libelous, defamatory, obscene, pornographic, or other material that would violate any law.

Payments and Transaction Fees

The EMA provides users with an electronic payment service that allows for the online payment of transactions offered by various Departments within EMA. The EMA is only granted authorization to charge the user’s debit or credit card (issued by VISA or MasterCard) for the relevant transaction conducted. Should the user select the convenience of delivery of any processed documentation to a designated address, this can be facilitated at a cost and the courier fees will be included in the total invoiced sum that is to be approved by the user prior to completion of the transaction. The EMA and its contracted service providers shall maintain strict confidentiality in relation to any card information that is provided by a user to facilitate an online transaction.

A transaction fee (“Convenience Fee”) is charged for each transaction conducted using our online payment Service. The Convenience Fee is calculated at 2.5% + $4.00 of the transaction total. The Convenience Fee is subject to change in the event that the relevant Card Association (i.e. the organization that create and manage debit and credit card networks) changes its fees. The Convenience Fee will be disclosed to you prior to making an online payment and you will be given the option of not proceeding with the payment and transaction if you do not wish to pay the Convenience Fee. We will only process the transaction if you agree to pay the Convenience Fee.

It is to be noted that if you do not wish to pay the Convenience Fee, there are alternative methods to make payments such as the direct use of LINX, cash and cheques.

The EMA reserves the right to discontinue the Services of its Site without prior notice.

Links to Other Websites

Links to third party website on this Site are provided solely as a convenience to the user. If you use these links, you will leave this Site. The EMA does not control and is not responsible for any of these sites or their content. Thus, the EMA does not endorse or make any representations about them, or any information, software or other products or materials found there, or any results that may be obtained from using them. If you decide to access any of the third party sites linked to this Site, you do this entirely at your own risk. If you go to the third party website from this Site, read the Terms of Use of the third party website to ensure that you consent to and follow their protocols. It is also advisable to read the Privacy Policy on the third party website to find out how they treat with your information.

Disclaimer and Limitation of Liability

While we make every effort to keep https://emacp.com up to date, the EMA does not provide any guarantees, conditions or warranties that the information on the Site will be:

• current

• secure

• accurate

• complete and

• free from bugs or viruses.

The EMA does not publish advice on the Site. You should get professional or specialist advice before doing anything on the basis of the content provided on the Site or any third-party website.

The EMA and/or its third-party providers are not liable for any loss or damage that may come from using the Site. This includes:

• any direct, indirect or consequential losses

• any loss or damage caused by civil wrongs (‘tort’, including negligence), breach of contract or otherwise

• the use of the Site and any websites that are linked to it and

• the inability to use the Site and any websites that are linked to it.

This applies if the loss or damage was foreseeable, arose in the normal course of things or you advised us that it might happen.

This includes (but is not limited to) the loss of your:

• income or revenue;

• salary, benefits or other payments;

• business;

• profits or contracts;

• opportunity;

• anticipated savings;

• data;

• goodwill or reputation;

• tangible property;

• intangible property, including loss, corruption or damage to data or any computer system; and

• wasted management or office time.

General

There may be legal notices elsewhere on the Site that relate to how you use it. The EMA is not liable for any failure to comply with these terms of use because of circumstances beyond our reasonable control.

The EMA is at liberty not to exercise or enforce any right available to it under these Terms of Use but may exercise its discretion to enforce its right at a later date. The use of the EMA’s discretion not to enforce its rights will not mean that the EMA has automatically waived the right on any other occasion.

If any of these Terms of Use are held to be invalid, unenforceable or illegal for any reason, the remaining terms of use will remain in full force and effect.

Modification of Terms of Use

The EMA may revise the content of this Agreement at any time by updating this posting under our Terms of Use. You should visit this page from time to time to review the current terms because they are binding on all users. Your continued usage of the Site after the Terms of Use have been updated constitutes acceptance of those changes. Certain provisions of this Agreement may be superseded by expressly designated legal notices or terms located on particular pages at this Site.

Applicable Law

This Agreement shall be governed in all respects by the substantive Laws of the Republic of Trinidad and Tobago. Any controversy, claim, or dispute arising out of or relating to the Agreement shall be subject to the exclusive jurisdiction of the competent courts of the Republic of Trinidad and Tobago.